Networking in the sense of Collaborative E-Government
Interconnected work needs a structure that allows each participant to collaborate actively and brings all stakeholders to the same level of knowledge at the same time. For this, a “Collaborative Platform” is best suited, which is built up in the sense of collaborative e-government. Collaborative e-government extends the mere provision of information by one or a few parties through active elements that enable real collaboration. Such a platform does not only make documents available for a larger, decentralized circle of participants. Above all, it helps to organise and simplify the exchange of knowledge and experience between the individual participants and groups and to stimulate creative processes.
Especially for transnational cooperation, collaborative platforms are a must for facilitating daily work. The atene KOM platform is adapted to this work, providing different languages as well as individualised functions and accesses.
Protected working area
A collaborative platform is a protected workspace that is only available to selected persons (members of a working group, a network) using individualized access data. Not every member has to be granted access to the entire platform – hierarchy or project/workgroup-related access authorizations can be assigned, which can be adapted to requirements at any time. These access authorizations are to be assigned separately and staggered for uploading and retrieving information or posting contributions.
In order to ensure that the processes on the platform run smoothly, there is a manager or administrator who distributes access rights, sets up new forums or projects if necessary and is available as a contact person for technical questions. In addition, there is at least one moderator for each individual project or each individual working group set up on the platform and each forum, who ensures that the subject level is maintained and that only topic-relevant and factual contributions are published.
Each participant has his or her own start page, which gives the user a quick overview of and quick access to all relevant individual projects/processes and the corresponding contacts to other group members. However, the start page can also be individualized for each participant in order to guarantee the highest possible degree of functionality and clarity. Personal workflows and work habits can thus be taken into account.
On the one hand, the document library offers the classic option of storing and calling up documents quickly and in a structured manner. Each user can thus assume the same current level of knowledge. In addition, there is also the possibility of working together on documents, marking work statuses, commenting and making the status of a document clear for each participant. This makes it easier to develop common strategies and positions.
The forum enables a direct exchange of information between the members. A separate forum will be set up for each topic in order to make the discussions and the exchange of experience as effective as possible. It is possible to link selectively to documents inside and outside the platform.
An unlimited number of projects or working groups on individual topics can be set up within the platform at any time to structure and simplify the work of the network. Here it is also possible to set up project- and workgroup-related forums in order to be able to conduct specific discussions or comment on processes.
For specific subprojects it may be interesting to document the progress in a timely manner in order to quickly identify strengths, weaknesses and obstacles of the respective implementation strategy and possibly to receive help and suggestions from other users. A blog is set up for a single user, who delivers the content. However, other users have the possibility to read and comment on the contributions.
The basic functions of a platform include a common or several project- and workgroup-related calendar. In a common calendar, events or other dates of the different project subgroups that are interesting for everyone can be entered, for example. Project-related calendars also allow appointments that mark work steps or meetings of work groups.